Overview: A binder is all the information relating to a specific job for a given period. Typically, a binder can include the trial balance (the index) along with supporting records, worksheets and documents. Admin users are able to tailor binder behaviour options to suit their firm.
Please refer to the Glossary for definitions of key terms used in this article.
Watch the video
Edit binder behaviour preferences
From the Admin Centre, click on Workpapers Admin under the Workpapers banner.
Click on Preferences.
The Active Platform ships with the below screen.
Here you can tick or untick any of the options below to specifically suit your firm.
PREFERENCE | ENABLING PREFERENCE TRIGGERS/AFFECTS |
Allow Excel binder checkout | This removes the binder from the Active Platform and the user takes responsibility for safekeeping the file. |
Enable General Ledger Analysis quick insert | Users will have two options when adding a general ledger record template - one being the standard general ledger extract, and the second being the general ledger extract analysis which provides more detail. |
Move 'Reimport All Columns' option to the 'Settings & Tools' menu | The 'Reimport' button on the index changes to only refreshing the primary column. To refresh all columns, users need to navigate to Setting & Tools and action from there. |
Disable worksheet preview while in review mode | This will not allow reviewers to preview any of the worksheets linked in the binder in the web, meaning they will have to open the Excel binder to view these worksheets. |
Display list of Unverified Balances | The QA Centre will ordinarly show three sections:
If this checkbox is selected, there will be a fourth section called Unverified Balances which will show all balance sheet and equity accounts (excluding retained earnings and current earnings) that don't have a supporting document. |
Include bulk insert records as part of binder creation process | The bulk insert wizard will pop-up when creating the binder so you are able to bulk insert recommended record templates. |
You are also able to change the default options selected for the following items.
PREFERENCE | DESCRIPTION | REFERENCE |
Automatically lock down Excel worksheets (Read-only mode) when the record status is | Allows admin users to choose whether they wish to lock the record template never, or when it is set to approved or completed, or completed only. If one of these options are selected, no edits can be made to the record template when the record template is set to the relevant status. | N/A |
Binder Export | Allows admin users to select the sections of the binder to be included in the default export including:
You are also able to select whether the binder should be exported in Excel format and if supporting documents are to be exported as individual files as well as in the default PDF export. | |
Binder Status Requirements | Allows admin users to select binder pre-approval requirements in order for the binder to be able to be set to 'Awaiting Review' or 'Completed'. For example, you can choose to select that all checklist items must be completed in order to be able to set the binder to 'Awaiting Review'. | N/A |
Account Swinging Behaviour | Allows admin users to choose to not swing accounts, swing the entire row based on the primary column balance, or swing each column balance independently. | |
Use Lead Schedule | Allows admin users to enable or disable the use of lead schedules. There are four options available for selection:
|
Once you have made your selection, click Save and Close.
