Overview: Split accounts are used where users need to create new accounts that live in Active but would not want these accounts to be created in the clients source account system.
Please refer to the Glossary for definitions of key terms used in this article.
Overview
Users may need to set up a split account in a number of scenarios, some of these may include:
To split current/non-current balances in Active for the purposes of reporting but do not want these accounts set up in the clients source file
To track the changing account balances of a loan or hire purchase without creating extra source accounts in the clients source file
To allow for detailed categorisation in reporting.
How to create a split account
Navigate to the Accounts screen in your selected client and select the source you wish to create an account for in the dropdown.
To create a new split account, select the + New account.
The below screen will pop up for you to enter the account details. To ensure this account is a split account, use the dropdown to select the source account this split account belongs to.
Once done, press Save Source Account.
This account will now show in the list of source accounts.
You are now able to use this account in a journal. Any journals to the split account will be pushed back to the source account in the source system. Click Add Journal.
Tip: To create a split account linked to an existing source account in the Journals or Accounts screen, add an asterisk (*) after the account number when creating the account. The split account will be associated with the source account preceding the asterisk.